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Due to the increase in withdrawals over the past few years, the AJGA has instituted the following withdrawal policy for juniors who withdraw from an event after they have started their first round.
Once play begins, all juniors wishing to withdraw must report in person to the Tournament Director before leaving the golf course (or city in which the event is taking place) and before the competition has closed. The Tournament Director may ask the junior to talk to the Medical Attendant. The Tournament Director may also ask the junior’s fellow-competitors questions about the illness or injury. Based on the information gathered, the AJGA Tournament Director will categorize the junior’s withdrawal in one of three categories listed below and the corresponding action will take place:
Justified Withdrawal
The junior is obviously ill, injured, or a family tragedy has occurred.
The Tournament Director and the junior will sign the Withdrawal Form and ‘JWD’ will be listed next to the junior’s name in the tournament results. The Tournament Director will report the withdrawal to the AJGA Review Board and no further action will be taken.
Questionable Withdrawal
The Tournament Director and Medical Attendant are unable to determine if the junior is withdrawing for a legitimate reason such as illness or injury. In the case of an extreme weather delay, which may cause a junior to miss a flight and/or incur substantial costs, withdrawing from a tournamentfor this reason would result in a questionable withdrawal.
If the Tournament Director is unable to determine if a junior has legitimate reason for withdrawing from a tournament he/she will rule the withdrawal questionable. The Tournament Director and the junior will sign the Withdrawal Form and ‘QWD’ will be listed next to the junior’s name in the tournament results. The Tournament Director will report the withdrawal to the AJGA Review Board and a questionable withdrawal will be recorded in the junior’s history.
Once a junior receives two questionable withdrawals their membership will be suspended and the junior will not be eligible for year-end honors.
No Cards/No Shows
The junior is disqualified under the USGA Rules of Golf. This includes, but is not limited to, juniors leaving the golf course or city in which the event is conducted or failing to show up for any subsequent rounds of an event without talking to the Tournament Director in person.
Disqualification penalties that occur due to intent or a deliberate decision by the player will be listed as DQ Rule 6-3a (NC or NS) and printed next to the junior’s name in the tournament results. The Tournament Director will report the disqualification to the AJGA Review Board. The junior’s membership will be suspended and the junior will not be eligible for year-end honors. If a junior has previously been accepted into a future AJGA tournament(s), they will be withdrawn immediately. If the Tournament Committee feels that the disqualification penalty was one in which there was no intention or managed purpose by the player, it will be listed as DQ Rule 6-3a.
Withdrawal Procedures (prior to the start of an event)
To withdraw from an AJGA tournament or qualifier prior to the start of an event, please follow these steps. Also, please review the refund policy before withdrawing from an event.
Email is NOT a proper method of withdrawal at any time.
Online Withdrawal
(Suggested Method of Withdrawal)
1. You must have your Member ID number to enter the Player Center.
2. Go to the link for “Withdraw from Tournament” or “Withdraw from Qualifiers.”
3. Please read the “Important Tournament Withdrawal Information” by clicking on the corresponding link. After reading completely, close this screen by clicking on the “X” in the upper right hand corner.
4. After closing the “Important Tournament Withdrawal Information” screen, you will see the tournament or list of tournaments you have applied to or been accepted to. Click on the box to the left of the tournament from which you would like to withdraw (a check mark in the box means you have selected that event).
5. Once the Tournament/ Qualifier you wish to withdraw from is selected, continue to fill out the required information, i.e. relationship to player and reason of withdrawal. Click “Submit” when complete.
6. The next page will contain the withdrawal confirmation. It will list the Tournaments/Qualifiers that the Junior has selected to withdraw from. Please be sure to print this page.
7. A confirmation will also be sent to your e-mail address on file.
Note: Approximately 1 week before an event, the online withdrawal option is no longer available. If you need to withdraw at this point you will need to call the AJGA Headquarters at 877-373-2542 and ask to be transferred to a withdrawal hotline. (If you call outside of business hours, just follow the message prompts to reach the withdrawal hotline.) The withdrawal hotline is a voicemail prompt system that will direct you to the correct upcoming tournament. Leave a message on the withdrawal hotline for the correct tournament and your withdrawal is complete.
Phone Withdrawal
(If access to the AJGA Web site is not available please follow these instructions)
1. Call AJGA Headquarters at 877-373-2542 during business hours, Monday through Friday, 8 a.m. – 5 p.m. EST to withdraw from an event.
2. You will be transferred to the Player Services Department. Please have your Member ID number and specify what Tournament or Qualifier it is that you want to withdraw from.
3. Please check the AJGA Web site two (2) business days after making your phone withdrawal. Your name should no longer be in the tournament field.
Note: If it is within 1 week of the event and the online withdrawal option is no longer available you MUST call the AJGA Headquarters at 877-373-2542 and leave a message on the withdrawal hotline for that event.
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