While the AJGA is very proud to provide this opportunity to its membership, there are specific rules for expenses covered by the ACE Grant. The ACE Grant covers expenses incurred while attending AJGA events, as well as select USGA junior events and State Championships for individuals (excludes team events). In addition, there are reimbursement limits the AJGA feels are appropriate for each event. Please refer to the details outlined below. These guidelines are not negotiable.
If a situation arises in which an ACE Grant recipient expects a reimbursement from the AJGA and does not receive one, please contact the ACE Grant Committee at (770) 868-4200 or foundation@ajga.org .
Expenses Covered by the ACE Grant
• Costs incurred when traveling to and from an AJGA event. This may include gas, airfare/baggage fees (member only), airport transportation, rental cars, UBER or Lyft, and tolls. No mileage is covered.
• Food and beverage costs (member only) incurred while traveling to and attending an AJGA event.
• Housing costs incurred while traveling to and attending an AJGA event. The AJGA strongly encourages all families to utilize private housing when available.
• The AJGA membership fee ($195), will be reimbursed upon acceptance.
• Tournament and qualifier entry fees without exceeding the maximum ACE Grant value.
• Gratuity up to 10 percent of the total on approved food and beverage expenses.
• Cost incurred by ONE PARENT OR GUARDIAN to cover airfare in the amount up to and not to exceed $250 per AJGA Tournament. (Qualifiers, Junior Previews, All-Star Series, Opens, Invitationals, and USGA Championships)
• A $750 Equipment Reimbursement that is above and beyond the maximum grant level. The requirement for the Equipment Reimbursement are as follows:
• Player must participate in ONE AJGA EVENT in order to submit for an equipment reimbursement.
• Receipt must be legible with the purchase date circled and players name written on receipt. Date must be within the current ACE Grant year.
Expenses NOT covered by the ACE Grant
• The AJGA will not reimburse any expenses for parents/guardians.HOWEVER: The exception is to cover the airfare of one accompanying Parent/Guardian in the amount up to and not to exceed $250 per AJGA Tournament. (Qualifiers, Junior Previews, All-Star Series, Opens, Invitationals, and USGA Championships)
• The AJGA will not reimburse for golf carts at the event.
• The AJGA will not reimburse for Yardage books.
• The AJGA will not reimburse maintenance/repair costs for a vehicle used to travel to and from an event.
• The AJGA will not reimburse travel costs incurred at an event when the AJGA is providing transportation (i.e. shuttles, staff rides, vouchers, etc.).
• The AJGA will not reimburse housing costs incurred at an event when the AJGA is providing complimentary rooms.
• The AJGA will not reimburse hotel expenses that exceed the room rate of the host hotel. If the cost exceeds that of the host hotel, you will receive reimbursement up to the host hotel’s room rate.
• The AJGA will not reimburse hotel/travel costs incurred at an event reimbursed via travel stipend. Please send your travel stipend to Debbie Keplin, not the Tournament Director.
• The AJGA will not reimburse costs for alcoholic beverages.
• For reimbursements, due to a withdrawal, refer to the AJGA Withdrawal policy.
• The AJGA will not reimburse any expenses incurred while attending an event, including entry fees, when the member “no shows” or is disqualified under the AJGA's Code of Conduct.
• The AJGA will not reimburse incidental charges made through hotel room service or at the hotel gift shop. This also extends to miscellaneous charges for equipment or golf attire such as gloves, balls, or yardage books.
• The AJGA will not reimburse practice round fees when the AJGA offers a free practice round. One practice round included with the Qualifier.
• The AJGA will not reimburse a receipt that only shows the total amount charged; all receiptsmust be itemized.NO EXCEPTIONS.
• The AJGA will not reimburse a receipt that includes costs incurred for people other than the member. If it is not clearly marked on the receipt which costs are for the member, the reimbursement amount will be at the AJGA ACE Grant Committee’s discretion.
• The AJGA will not reimburse any expenses where a credit card statement is submitted in place of an original receipt.
