IMPORTANT COURSE NOTES:
Gate Entrances: When arriving at the first gate into the property, please tell the gate you are with the AJGA and going to Robert Trent Jones Golf Club. You should be granted access. At the second gate, please call the front desk at Robert Trent Jones Golf Club and give your name, or if a spectator, the name of the junior you are following. They will have a list of participants and you will be granted access. If any issues occur, please call Tournament Director Madison Scudder at (770) 313-6034 and she will assist.
Dress Code: All AJGA participants and guest MUST adhere to the Robert Trent Jones Golf Club whenever they are on the property. At no time should hats be worn in the clubhouse. Shirts shall be tucked in at all times. Bermuda length shorts are permitted, however, cargo shorts or cut-off shorts are not. Other items considered to be inappropriate at the club are: jeans, t-shirts, flip flops or jogging attire. Also, slacks are required when wearing a sports coat for the gentlemen.
Mobile Phones: Are allowed, but please be respectful and take a call in a quiet place away from others.
Cash Only Facility: Robert Trent Jones Golf Club will be a CASH ONLY facility during the week of the tournament. Any guests at RTJGC may use cash to purchase food and beverages from the bar/dining room in the Mansion or the Lake House between holes Nos. 5, 7, 8 and 12.
HOUSING:
AJGA Host Hotel: Hampton Inn Gainesville / Haymarket
Hotel Address: 7300 Atlas Walk Way, Gainesville, VA 20155
AJGA Special Rate: $139+ ($169+ Average rate at this time)
Hotel Tax Rate: 13%
Rate Includes: Breakfast Buffet / WIFI / Access to Fitness Center
Reservation Method: (703) 753-1500 (hotel) – 1 (800) 4267866 (central reservations) - Identify yourself as an AJGA Participant
Group Code: AJA
Booking link: https://hamptoninn.hilton.com/en/hp/groups/personalized/W/WASGVHX-AJA-20210610/index.jhtml?WT.mc_id=POG
Cutoff Date: Thursday, June 3
Check in Time: 3 p.m.
Check out Time: 12 p.m.
Your stay at the host hotel supports the tournament's overall success and charitable giving as well as strengthens the AJGA's ability to secure the most competitive rate for future events.
TRANSPORTATION
Airport: Dulles International Airport (IAD)
Distance to Host Hotel: 21 miles
Distance to Golf Course: 24 miles
AJGA Preferred Rentals: Avis and Budget, the preferred rental car brands of the American Junior Golf Association, provide AJGA members and their families with savings on vehicles for all AJGA event-related and personal travel. To see rates for all events, visit these links:
· Avis
· Budget
PRACTICE FACILITIES: To promote social distancing players are encouraged to arrive on-site no more than one hour before their posted tee time. Players will be allowed to warm-up on the driving range or practice putting green in the order that they choose.
CODE OF CONDUCT: The AJGA will not tolerate players or parents who do not adhere to guidelines put in place to promote social distance and player safety. We reserve the right to penalize and/or disqualify players who knowingly and willingly disregard our policies to promote social distance. Players are also responsible for the actions of their family members.
POST ROUND: Limited practice will be permitted at the host facility. All players will have a total of 120 minutes starting immediately when the player leaves the scoring area. Players must spend the first 90 minutes on the eating their provided lunch and practicing on the driving range and short game area and the following 30 minutes on the practice putting green. An AJGA staff member or volunteer will be monitoring the practice facilities and expect all players and approved spectators to appropriately social distance. Failure to abide by the outlined practice facility schedule or failure to properly social distance may result in forfeiture of additional practice time.
PRACTICE ROUND
Date: Monday, June 14
Time: 7 – 9:30 a.m. off No. 1 Tee. Please arrive to the tee 10 minutes before your tee time.
Golf Course: Robert Trent Golf Club
Signup: Golf Genius - *Sign-up Here*
Signup Dates: Saturday, June 5 – Sunday, June 13
An AJGA Staff member will be located on the first tee to complete equipment surveys and for tournament announcements.
Practice Round and Tournament Hole Locations are available on the tournament website. The AJGA will not have hard copies of these available. All players are required to carry their own bag or use a push cart. All parents and family members are always required to stay on the cart path during the practice round.
Junior-Am Fundraising Tournament
Date: Monday, June 14
Time: 11 a.m. – 2 p.m. off No. 1 tee – Robert Trent Jones Golf Club
We encourage juniors to play in the Junior-Am as it is a great opportunity to show appreciation to all the sponsors who are supporting the tournament and benefitting charities.
Please contact Tournament Director Madison Scudder at (770) 313-6034 or mscudder@ajga.org if you are interested
Additional Practice Rounds Information
Players may arrange additional practice rounds by contacting Robert Trent Jones Golf Club at (703) 754-4050 on an individual basis. Additional practice rounds will be limited to only ONE and will be available for players only on Tuesday – Thursday only after 2 p.m. at the rate of $100. Cart and caddie fee additional. Please keep in mind that they club will be closed for aerification on Monday, May 24 through Thursday, May 27.
Additional practice rounds are at the individual’s expense and are provided at a reduced rate by the AJGA and the host facility. Players and guests must comply with all rules & expectations at the host facility including, but not limited to, a restriction of the number of shots to be played, disrespectful behavior towards host club staff and/or members, overall time limits and limitations of non-paying guests. Failure to comply with these rules and Robert Trent Jones Golf Club’s rules and regulations with regards to social distancing may result in the forfeiture of your practice round and potentially disqualification from the tournament.
AJGA CARES FOR THE COURSE : As part of the AJGA’s Code of Conduct policy players are required to fill their divots and ball marks on the golf course. Players will receive a small, lightweight sand bottle at the beginning of each event and should fill the bottles at the sand filling stations on each tee as necessary. The penalty for not following this policy is as follows:
· 1st & 2nd offense – Player receives a verbal warning
· 3rd & subsequent offenses – Player receives a one-stroke penalty
SCORECARDS: Players will be required to bring a smart phone or device with internet capabilities that supports the Golf Genius application (available on iOS or Android) to use for their official scorecard and live scoring during all AJGA events. Please make sure you have the most updated version of the app. Instructions on how to use the app can be found here and here . Each player will be provided with a GGID at the starting tee and will be assigned to mark for another player in the group. The player is responsible for providing their own device and ensuring it is fully charged for the round.
PLAYER REGISTRATION: It is recommended that players do not arrive for player registration more than one hour before their tee time. The AJGA will take precautions to make sure player gifts are sanitized prior to registration.
Date: Monday, June 14
Time: 5:50 – 8:30 a.m. for Practice Round juniors and 9:50 a.m. – 2 p.m. for Junior-Am juniors
Location: Robert Trent Jones Golf Club
Room: Robert Trent Jones Room (Lobby)
Players unable to register at this time MUST notify Tournament Director Madison Scudder prior to June 13 at (678) 425-1712.
Registration is MANDATORY. Players who fail to attend without prior approval from the tournament director may forfeit their tournament gifts. Approval to miss the Players Registration will be granted only in extreme circumstances. An individual absent from these events because they are not staying at the host hotel, are staying in private housing for the week, or have a long commute do not constitute acceptable circumstances.
TOURNAMENT TEE TIMES/PAIRINGS
Official Pairings Available: Saturday, June 12
Tee Times:
7 – 10:50 a.m. off No. 1 (First Round)
7 – 10:50 a.m. off No. 1 (Second Round)
7 – 10:50 a.m. off No. 1 (Third Round)
7 – 10:50 a.m. off No. 1 (Final Round)
Third Round Pairings Available: Wednesday, June 16
Final Round Pairings Available: Thursday, June 17
Time: 5 p.m.
Location: AJGA.org
Note: Players assume the entire risk if they call any other number or individual and receive an incorrect starting time.
A tie for the championship will be decided by a sudden-death playoff immediately following the conclusion of play. As inclement weather may delay play, please make your departing flight as late as possible. The AJGA will play until dark if necessary to complete the tournament.
TOURNAMENT MEALS
All players and one guest will be provided with the following meals during the tournament week. All meals will be located on the main level of the Mansion in the Solarium, Terrace and Grille rooms.
Monday, June 14:
- Brunch – Juniors participating in Junior-Am (+ 1 guest) and Junior-Am sponsors
- Dinner – Juniors participating in Junior-Am (+1 guest) and Junior-Am sponsors
Tuesday, June 15 – Friday, June 18:
- Breakfast – All juniors (+ 1 guest)
- Lunch – All juniors (+ 1 guest)
CASH ONLY FACILITY for any additional food and beverage.
CONTACT INFORMATION:
HQ Location: Mansion – Board Room
TD Name: Madison Scudder
Phone Number: (770) 313-6034
Email: mscudder@ajga.org
Note: Players and Parents are asked to call or email the Tournament Director with any questions they may have and avoid visiting the Headquarters onsite.
TRAVEL/ACCOMMODATION STIPEND: The tournament will reimburse up to $250 for costs associated with travel (airfare/gas/mileage), rental car and lodging. To receive the reimbursement, fill out the form located on the tournament webpage under the Quick Link section and attached all necessary itemized receipts. You may also bring these to the tournament or submit to Madison Scudder via email at mscudder@ajga.org by Wednesday, July 20, 2021.
JUNIOR PLUS MEMBER SWING VIDEOS by FLIGHTSCOPE: All Junior Plus Members may record swing metrics and an HD video through FlightScope technology on the driving range at any time during the event. Players can share videos and data in their Player Center, shared to college coaches through AJGA recruiting profiles. Contact the Tournament Director to schedule time to film a swing video.
OFFICIAL YARDAGE BOOK AND GREENS GUIDE – StrackaLine
StrackaLine provides a 25% discount on yardage books and greens guides to participants of the Rolex Girls Junior Championship hosted at Robert Trent Jones Golf Club The discount can be accessed online here
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RANGEFINDERS: The AJGA allows the usage of distance-measuring devices in all AJGA competitions. If, during a stipulated round, a player uses a distance-measuring device to gauge or MEASURE OTHER CONDITIONS that might affect his/her play (e.g., gradient, wind speed, temperature, etc.), the player is in breach of Rule 4.3(1).
SPECTATOR GOLF CARTS: Golf carts and spectator carts are not allowed without a Government issued Blue Permanent Handicap placard. Please see the Tournament Director on-site to receive an approved cart.
PUSH CARTS: Push carts (non-motorized) are approved for use by all players as permitted by the host facility. Players are responsible for providing their own push carts.