Reimbursement Guidelines & Conditions

While the AJGA is very proud to provide this grant, there are specific rules that must be followed:

• AJGA Events
  
  • Qualifier $1,000 ($500 if you play in Qualifier & Tournament)
  • Tournament $1,500
• USGA Junior Amateur/Girls’ Junior, PGA Jr. Sectional, State Junior Championship [pre‐approved list]
  
  • Qualifier $350
  • Championship $1,000

1. All reimbursements receipts are to be done in the LIBERTY NATIONAL ACE GRANT CENTER.
2. Do not use Bill.com to do a reimbursement.
3. Itemized receipts only; no credit card or bank card statements accepted.
4. Submit separate reimbursements for QUALIFIER and TOURNAMENTS.
5. Separate Junior’s food/beverage expenses, or mark appropriately on receipt. It is the committee's discretion for payment.
6. Bring an envelope to the event to store receipts and avoid losing them, or use Genius Scan. No receipt - no reimbursement.
7. All reimbursements must submitted to your LIBERTY NATIONAL ACE GRANT CENTER by November 27, 2026.

• Traveling expenses when traveling to and from an AJGA event: gas, airfare/baggage fees (Junior only), airport transportation, rental cars, UBER or Lyft, and tolls. MILEAGE IS NOT COVERED.
• Food and beverage costs (Junior only) incurred while traveling to and attending an AJGA event.
• Housing costs incurred while traveling to and attending an AJGA event.
• The AJGA membership fee ($180), will be reimbursed upon acceptance.
• AJGA Tournament and Qualifier entry fee.
• One Practice Round per Qualifier.
• Airfare ONE PARENT OR GUARDIAN, up to $500 per event, with proper documentation.
• $750 in EQUIPMENT when a Junior participates in at least ONE AJGA EVENT. Receipt must be dated this calendar year to qualify.

• The AJGA will not reimburse a receipt that includes costs incurred by people other than the Junior. If it is not clearly marked on the receipt which costs are for the Junior, the reimbursement amount will be at the AJGA Liberty National ACE Grant Committee's discretion.
• The AJGA will not reimburse a receipt that only shows the total amount charged; all receipts must be itemized. NO EXCEPTIONS.
• The AJGA will not reimburse for golf carts at the event.
• The AJGA will not reimburse for yardage books.
• The AJGA will not reimburse maintenance/repair costs for a vehicle used to travel to or from an event.
• The AJGA will not reimburse hotel/travel costs incurred at an event reimbursed via Travel Stipend. Please send your Travel Stipend to Debbie Keplin, not the Tournament Director.
• The AJGA will not reimburse costs for alcoholic beverages.
• For reimbursements due to a withdrawal, refer to the AJGA Withdrawal Policy .
• The AJGA will not reimburse any expenses incurred while attending an event, including Entry Fees, when the member “no shows” or is disqualified under the AJGA Code of Conduct .
• The AJGA will not reimburse Practice Round fees when the AJGA offers a free practice round. One Practice Round is included with the Qualifier.
• The AJGA will not reimburse any expenses where a credit card statement is submitted in place of an original receipt.

Please contact Debbie Keplin at the AJGA (dkeplin@ajga.org ) if you have any questions.

_{Last updated January 13, 2026.}